
In the business world invoices play a crucial role. They can serve as formal records of sales, payment reminders, payment records, etc. Before this updated era, the invoices were sent in the form of hard copies by businesses. But, now companies are updating towards using digital invoices. In this blog, we will see steps on how to create an invoice in QuickBooks Desktop.
These digital invoices make work easy for the business owner, digital invoices are formed in certain forms and business tools. One of the software that can be used to create and send invoices digitally is called QuickBooks. This application can be used to form various kinds of invoices and send them when required.
What is an Invoice?
Invoices are documents that have information on your business services or products that you delivered to the consumers. It also contains information on the seller’s products, prices, descriptions, and goods. An invoice is less urgent than a bill. Bills are required to be paid immediately.
There are numerous sorts of invoices and among them, standard invoices are the most common. It contains the fundamental information of the invoices such as the receipt number, the contact data of both parties, and the sum owed for interest and/or administrations given by the vendor to the buyer.
What is QuickBooks?
QuickBooks is an accounting software designed to help small or medium-sized businesses reduce financial problems. In 1992, an American company named Intuit developed it. This software has four subscription tiers which provide unique services depending on the price.
- Simple
- Essentials
- Plus
- Advanced
QuickBooks is available for Mac and Windows operating systems. Of the many things this software offers to its subscribers, creating invoices in one.
How to create an invoice in QuickBooks Desktop?
The businesses that do not need to create sale orders or estimates, the Account receivable workflow is started by creating an invoice. If you want to purchase a subscription to QuickBooks, you can follow the mentioned steps to create an invoice in QuickBooks Desktop:
- Select the option displayed Create Invoices from the Home screen. This option is also available in the Customers menu.
- Click on Customer Job, and a drop-down menu will appear.
- Select the suitable option. If the right option is not available, then you can add it by selecting Add New.
- Proceed to fill up the places provided for relevant information, such as date, invoice number, bill to and terms
- After this, you must start filling in the table provided.
- Add an item by selecting it in the drop-down menu.
- If the desired item is not present, you may add it by selecting Add New.
Note: To apply the discount, you will have to create and select a discounted item. The steps are:
- Go to Home>Lists > Item List.
- Right-click in the window and select New.
- Select Discount in the Type.
- Fill up the Item name, item number, and description.
- Enter the amount or percentage of discount that you want to apply in the Amount or % drop-down.
- Select the income account that you wish to use.
- Select a Tax Code and proceed to select OK.
- After completion of all steps, select Save & Close.
Create a Sales Order Invoice with QuickBooks
There are two ways of doing so with QuickBooks:
From the Sales Orders Window
- Choose the Create Invoice option in the Sales Order tab.
- A prompt containing two options, “Create invoice for all of the sales order(s)” and Create invoice for selected items will appear.
- Select the appropriate option, edit the invoice if necessary, and save and exit.
From the Invoice Window
- Go Home> Customer Menu> Create Invoices.
- Select customer or customer job in the drop-down menu.
- Add the items that you wish to put in the invoice and make the necessary changes.
- Finally, select Save & Close.
Use QuickBooks to Create Invoice for Estimates
There are two ways of doing so:
From the Estimate Window
- Go to the correct Estimate window and select the appropriate Estimate form.
- At the top of the Estimate form, select Create Invoice.
- Now, if the progress invoicing is activated, a prompt might pop up.
- Select the relevant products and quantities on the invoice.
- Edit the invoice as necessary, save the work, and exit by selecting Save & Exit.
From the Invoice Window
- Install QuickBooks Desktop and open it.
- Select Home> Customer Menu> Create Invoices.
- Select the customer or customer job to prompt the Estimates Window to show.
- Choose the estimates that are to be added to the invoice.
- Edit the invoice as needed and select Save & Close.
Note: Sometimes users accidentally create an invoice in QuickBooks Desktop so in that case users can delete an Invoice in QuickBooks.
Conclusion
QuickBooks is a versatile accounting software and Creating invoices is one of the services it provides to its subscribers. Many small and medium businesses use this tool for forming and sending invoices. In this blog, we have shown how to create an invoice in QuickBooks Desktop.
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