The W2 form refers to a statement of wages and taxes that every citizen of every country needs to fill out every year. Printing W2 tax forms is a crucial factor for accurate tax reporting. W2 Quickbooks are available to print in both versions of Qb. If you want to print the form, use QuickBooks online and Qb desktop. Before proceeding with the procedure to print w2 forms in QuickBooks, let’s discuss what is W2 form and how to print W2 forms in Quickbooks Online and Desktop versions.
Introduction of How to Print W2 Forms in Quickbooks
W2 is a form that contains detailed information on wages, salaries, or taxes paid to employees. An employer sends this document to all the employees in each financial year. It is also known as the Wage and Tax Statement mainly used in the United States of America (USA). This form contains detailed information related to health insurance, dependent care assistance, and adoption. The individuals must send or print the W2 form in QuickBooks before 31st January every year so that income tax can be filed easily. Let us start the process of how to print W2 forms in QuickBooks.
Steps to Print W2 Forms in QuickBooks Online
Below are several steps to learn how to print w2 forms in the Quickbooks Online version:
Step 1: Open your QuickBooks account and visit the Payroll Tax Centre. If an employee is not logged in to Intuit account sign in to their account with the help of login credentials.
Step 2: Choose the Employees option at the top of the navigation bar. After selecting this option, click on Payroll Centre from the drop-down list.
Step 3: Go to the File Forms tab and choose the View/Print Forms & W2s option. After that, an individual can enter the Payroll PIN.
Step 4: Click on the W2 tab after entering the PIN.
Step 5: After selecting the W2 tab, a dialogue box shows the details of all the employees. Click the name of the employee or choose the ‘All’ option.
Step 6: Click on the Open/Save selected button in the W2 tab. A ‘Print Instruction Page’ is available on the screen in the QuickBooks online account. Before printing, an individual must specify the reason to print the W2 form.
Step 7: After specifying the reason, a print dialogue box appears in the QuickBooks online website which allows to load the paper into the printer. All the employees need to follow the instructions when filing taxes.
Step 8: A PDF format shows a detailed version of the W2 form. An individual must check that all information is correct in the document before printing this form.
Step 9: Click File and select the Print option on the QuickBooks online website.
Procedure for How to Print W2 Forms in QuickBooks Desktop
There are several steps that you can print W2 forms in QuickBooks Desktop. These are as follows:
Step 1: Download and install QuickBooks Desktop. Once the downloading is completed, open the W2 forms in this version.
Step 2: After opening the W2 form, click on the Employees menu bar and visit the Quickbooks Payroll Support or Center from the drop-down list.
Step 3: Press the File Forms tab and choose the View/Print Forms & W-2s option.
Step 4: An individual must enter the Payroll PIN. Click on an OK button after entering the PIN.
Step 5: Click the W2s tab and select the year of all employees or individual employees. After selecting the year, click on the Open/Save Selected button.
Step 6: An individual must choose an applicable reason to print W2 forms in QuickBooks Desktop. After that, click the File option and select the Print button to print the W2 form.
- An individual must select a blank or perforated paper to print W2 forms. After choosing blank paper, choose a person to whom he or she can print this form.
- If a user is printing a W2 form for an employer, then he or she must choose W2 Copy D for his or her records. The W2 Copy 1 is selected for the State or Local Tax Department, whereas the W2 Copy A is chosen for the Social Security Administration (SSA) when printing W2 forms for the government.
- If an employee is printing the W2 form on blank or perforated paper, then he or she can choose copies B,2,2, and C to print 4 copies per page and copies B,2, and C to print 3 copies per page. The instructions of an employee are most important on the W2 form if it is not printed on paper.
- If the W2 form is printed on preprinted forms, then select W2 Copy C for the records of an employee, W2 Copy B for the Federal Tax return of an employee, and Copy of W2 form for the State and Local Tax Department to print 2 copies per page for each selection.
Conclusion
This blog describes how to print w2 forms in QuickBooks Online and desktop version. It is most important for every employee since it contains some important information about wages, taxes, salaries, etc., which is beneficial for him or her. The users are getting stuck to print forms in QuickBooks software since they need more knowledge which is related to tax management. If you face any problem during the process visit the Quickbooks tool hub or you may contact them their support team will guide you.
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