The workforce is part of Intuit’s QuickBooks and works similarly to the other QuickBooks features. Workforce Intuit is one of the most powerful features that aid medium-sized businesses in managing their pay stubs, taxes, and other details. This feature allows employers to share their paycheck information along with QuickBooks. The workforce allows employees to view their paychecks or pay stubs. This blog will discover how to set up workforce Intuit QuickBooks payroll login and Desktop.
What is Workforce Intuit?
As we mentioned above the workforce is a tool that helps you and your business to manage paystubs and other financial details. Employers can check out their paychecks and track time off by using this software. ViewMyPaycheck Intuit login feature has been replaced by QB Workforce, which offers pay stubs and tax information access 24/7. The features of Workforce are the same, but Intuit has moved ViewMyPaycheck’s functionality over to Workforce.
Employees who log in to the Workforce can verify their W-2s and salary history. Also, it sends recent paycheck notifications to the employees to stay updated. You can access the Workforce for 18 months if the employer cancels the payroll services. Employers can see their payments online after integrating the workforce with your business. You can contact QuickBooks payroll support or a certified QuickBooks Proadvisor if you face any problems in this process.
Features of Workforce Intuit
QB Workforce Intuit login simplifies tasks with its amazing features. You can use these features to grow your business.
- Calculations: The workforce calculates the cost of each shift based on local labor laws, overtime regulations, and other regulations.
- Leave And Timesheets in An App Available for Everyone: Balance reports and approved leaves are time-consuming processes for employers and it’s made more complicated if data is stored in a separate system. So keeping this in mind, intuit made a feature that name is Workforce which manages your timesheets, leave approval, and other financial works. It is mobile-friendly software so you can handle all the tasks on your mobile.
- Mobile Time Tracking: Track, submit, and approve from anywhere with the QB Workforce app.
- Customizable Reports: This tool allows you to receive valuable business information that will help you project job costs, set payroll, and enhance profitability.
- Smooth Integrations: You can choose to integrate time-tracking information with your accounting or payroll system for effective payroll and invoicing.
- Security: With Workforce Intuit, you can check who is working, what they are working on, and what task they are performing.
- Manage Your Employees: Remind your employees to sign in and out whenever they arrive or depart from the work location using a geo-fence.
Get Start with Workforce Intuit QuickBooks
Here are some steps to get Intuit Workforce on your mobile:
IOS
- The first step is to proceed to the iOS device, then you need to visit the App Store.
- Navigate to the Search bar type QuickBooks workforce and select it.
- Verify the compatibility of your operating system and device by proceeding to the Information tab.
- Then, select the compatibility tab that will show on your iPhone if your device fulfills the specifications.
- To find out how much storage space is needed on the device for the download, go to the information page and size.
- Once the program is being used, ensure that team members are using and understanding GPS.
- You now need to decide which tab to open.
- You can enable or disable tabs that QuickBooks will send you a message Give QuickBooks some time to send you notifications.
- Finally, before logging in and beginning time tracking, ensure that you check the Device Settings.
Android
- You have to go to Google Play Store, type in Quickbooks Workforce, and select it.
- To verify compatibility for any additional devices you have, select the About this app option once the device and operating system have been identified as being compatible.
- You will find pieces on your device indicated alongside the compatibility section if your device meets the requirements.
- To determine how much data storage is needed for the download, just go to the app details and the additional download size option.
- If you want to install, you have to choose the install tab and then open the tab after returning.
- You can enable or disable tabs that QuickBooks will send you a message Give QuickBooks some time to send you notifications.
- Finally, before logging in and beginning time tracking, ensure that you check the device settings.
How to Set up Workforce Intuit in QuickBooks Desktop?
Follow the steps to setting up QuickBooks workforce in QuickBooks Desktop:
Step 1: Activate QuickBooks Workforce as an Admin
First, Quickbooks Workforce needs to be activated. Keep in mind that you have the latest version of QuickBooks desktop with enhanced payroll capability, but for this, you still need to sign in to Quickbooks Workforce login. The employee might have some trouble logging in or an error message will appear if you use an older version. After updating the desktop version, you have to click on the Manage Payroll Cloud Service option.
Step 2: Accept the Invitation
The employer invites employees to sign up for or log in to their Workforce accounts. Employees need to accept the invitation from their company to review their paychecks and W-2s. The invitation will last a maximum of 30 days from when the company sends it to them. Employees will not be permitted to set up accounts later. After the employee accepts the invitation, new paystubs and W-2s are available on QuickBooks Workforce Intuit.
Step 3: Add Personal Info of Employees
- Locate the email that was sent by your employer and open it.
- Now, sign in by clicking on the Get Set up tab.
- Your employer will need to provide you with your personal information, bank account details, and W-4 form.
- If your employer did not choose direct deposit, you will not be able to select a bank account.
- Now, sign in to W-4 after verifying the information.
- Last, hit the Save or Submit button.
Step 4: Turn on the Notification
- Sign in to the workforce.intuit.com and then find the Settings option.
- Now click on the Setting tab.
- Select the Email notification.
- Click Send me an email when new pay stubs are available.
How to fix the sign-in issue?
If you face sign in problem then follow the below steps:
- You need to log into your Intuit workforce login account before you can accept a new invitation from your new employer.
- Something to remember is that you should always log in with the same email address used for the existing workforce account.
- You need to use a separate email address for the (Intuit) QB Workforce account because QuickBooks Online access will not work for the QuickBooks workforce account.
- You may get a new invitation from your organization, which you will be required to accept through an existing email that your employer sends to you.
How to Setup Workforce Intuit in QuickBooks Online Payroll?
Every QuickBooks Online Payroll user can access the QuickBooks workforce tool. Users can easily use this tool, and its design is very simple. Employees can check their W2s, paychecks, or paystubs on their own.
Step 1: Add Employees to the Workforce
Employees can select employees and their email addresses in the Employees Section of the Payroll page to add employees automatically.
Step 2: Set up their Accounts by email
Invite your employees through the QuickBooks Online Payroll Center. Invite them to complete the form. Employees can verify the information on their W-2s and paystubs in this way.
Step 3: Add Tsheets Time Tracking (Optional)
The procedure is optional, and the T-sheets time tracking feature is reserved for QuickBooks Online’s premium and elite subscribers. They can request their employees to take advantage of this feature as well.
How to update Workforce Intuit?
Here are steps to update the Intuit workforce for IOS and Android:
For IOS
- You have to go to the Settings menu before heading over to the app store.
- You have to enable app updates and after that choose the automatic download feature.
For Android
- Select a Profile icon from the Play Store.
- Network Preferences, Settings, and Auto-Update apps need to be selected.
- Choose one of the options described below:
- Over Wi-Fi
- Any network.
- Press Ok.
Manually Updation
Your workforce app will automatically update itself unless you disabled auto-updates. Try the following steps if you want to update your workforce manually:
For IOS
- First, go to the Profile tab in the app store.
- In QuickBooks, go to the Workforce and select the Update tab.
- Once the update has been installed, select Open.
For Android
- First, open the Google Play Store.
- Then, choose the profile icon, and click on Manage Apps and Devices.
- Now go to the overview tab to check the available updates.
- Select the update option that appears in the Workforce application.
Conclusion
Workforce Intuit is the best tool for employees to verify their paystubs, time-offs, and other company information. We provided a complete guide to setting up or QuickBooks workforce login in QuickBooks Desktop and QBO payroll. If you have any queries regarding Workforce QuickBooks and face any problem in workforce setup contact the QuickBooks payroll support team.
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