Most businesses in the USA using QuickBooks face difficulties when enabling their employee paycheck data. However, an accounting software known as QuickBooks, which is best known for providing multiple benefits, introduced two features, View My Paycheck and QuickBooks Workforce to ease the employees’ data regarding their Paycheck information.
The View My Paycheck and QuickBooks Workforce features enhance the employee experience by offering a secure, easy, and efficient way to access crucial Payroll data. Here, employees can manage their Payroll records independently and improve administrative hassle.
In this blog, we will walk you through the steps to activate View My Paycheck and QuickBooks Workforce to enhance convenience and improve accuracy and transparency.
What is View My Paycheck in QuickBooks?
It is an online service offered by Intuit that helps businesses manage financial information and employee compensation. Moreover, to access this feature all you want is a web browser and an Intuit account or the latest QuickBooks version.
View My Paycheck is a tool in QuickBooks that allows employees to access their payroll information and pay stubs through a secure portal. Employees have the authority to access it anywhere and anytime without contacting payroll departments as it is available free of cost.
Employees may find View My Paycheck and QuickBooks Workforce information through the QuickBooks online portal. It offers a detailed and clear breakdown of taxes, deductions, and earnings, and helps in maintaining records of the employees.
Let’s go through some of the characteristics that the View My Paycheck feature in QuickBooks offers:
- You can search all of your financial data, including your wages and transactions from the current and past years, gathered by the View My Paycheck tool.
- Here you may simply find out where your money is invested and how your payout was determined.
- If you need a printed copy of your pay stub, then click Save as PDF to save a PDF copy of it to your PC and afterward, you can print out your records.
- Following this, when current pay stubs are available, select the preferences and check the option next to Send me an email. It will notify you as soon as the new QuickBooks pay stub is submitted.
Step-by-Step Guide to Activate View My Paycheck and QuickBooks Workforce
Here are the basic steps to activate View My Paycheck in QuickBooks:
- Log in to your QuickBooks Online Account.
- Click on the Employees option and choose Manage Payroll Cloud Services.
- Now, check mark or tick the option of View My Paycheck.
- Create a payroll service PIN, which is used to transmit pay stub data, when required. Re-enter your PIN to verify it.
Moving the Payroll Record to View My Paycheck
- Make the same Paychecks as created above in the guide.
- When an interface or window appears for check printing confirmation, select Send to Intuit and follow all the on-screen guidelines.
- Finally, select the option Send from Send/Receive Data.
Activating View My Paycheck as an Employee
- There are certain things required before beginning with the View My Paycheck feature.
- If you have previously used any of the Intuit products, then you can log in using your Intuit account.
- Or, you can create a new account to use the View My Paycheck feature in QuickBooks.
- Enter your most recent paycheck and Social Security Number (SSN).
- According to the details provided, View My Paycheck verifies the above information.
Steps to activate View My Paycheck in QuickBooks:
- Open the web browser and type Intuit.com in the search bar.
- Click on the Signup button and enter the email address. Or, you can directly sign in using your QuickBooks ID and password using your Intuit account.
- When you sign in to View My Paycheck you have to create and confirm a password which you will use afterwards.
- In case you forgot your QuickBooks ID or password, you can pick a security question that will help you reset your password.
- Click on the Signup button.
- Then, insert your SSN and Net Pay details from the recent Paycheck.
- Finally, press the All Done button.
What is QuickBooks Workforce?
QuickBooks Workforce is also a tool which is a cloud-based solution to simplify payroll processing, reporting, and employee self-service. With the help of this tool, employees can access and print W-2 (Wage and Tax Statement) forms and can pay stubs online.
QuickBooks Workforce collaborates with your company’s current payroll service so that the employees may access their payments online anywhere at any time.
This tool also improves Intuit’s View My Paycheck and QuickBooks Workforce service by providing employees with 24/7 access to the pay stub and all necessary payroll tax information.
How to Set Up QuickBooks Workforce?
Follow these steps to set up the QuickBooks Workforce:
- Open QuickBooks Desktop Company and navigate to the Employees option.
- Click on the Manage Payroll Cloud Services option.
- Then turn on the status of QuickBooks Workforce after the Payroll cloud services windows open up.
- Create and confirm the PIN and select Save Changes, when asked.
- Select the Return to QuickBooks in the confirmation window.
Follow the steps given below for uploading Paycheck data after every payroll:
- Create the paychecks as they were created earlier above in the QuickBooks Desktop Company file.
- Make sure to select Send to Intuit on the confirmation window in addition to printing checks.
- Select Send on the Send/Receive Data Window.
- Insert your Payroll Service PIN, when asked.
Steps for Sending an Invitation to Employees for QuickBooks Workforce:
- Navigate to the Employees option in the QuickBooks Desktop Company and select Manage Payroll Cloud Services.
- Click on Invite Employees under QuickBooks Workforce Status in the Payroll Cloud Service window.
- An Employee List opens up. Pick the employees from the list to whom you want to give access and then add their email addresses.
- Lastly, click the Send Invite button to finish.
Conclusion
QuickBooks offers staff members or employees simple and easy access to payroll data. The View My Paycheck and QuickBooks Workforce tools offer greater flexibility to the users by eliminating the need for physical copies and enabling them to paycheck the details anytime and anywhere.
It also maintains privacy and data security, by ensuring that sensitive payroll information is protected. Moreover, it also reduces administrative tasks for the employers.
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