QuickBooks is an online accounting software that is full of new techniques and advanced features. It has become an important and valuable tool for many users like accountants, bookkeepers, professionals, and owners of small or large organizations throughout the world. There are so many useful features in QuickBooks. Now, we will know how to void a check in QuickBooks Desktop and Online.
What is a Void Check in QuickBooks?
A void check in QB means canceling a check that has been issued but not yet cashed or deposited. This is an important feature in bookkeeping, that helps to maintain accuracy in financial records and also helps in preventing errors.
Users can mention VOID across a check this will give some protection against fraud. Fraud people can misuse of information provided on the check and also can use it for electronic payments and transfers. Voiding of checks in QB for payment checks and payroll checks.
When can the Check be Void in QuickBooks?
You can void a check in QuickBooks accounting software for many reasons. These are listed below:
- When a check was sent to the wrong person or incorrect location.
- The amount of the check was wrongly entered.
- Incorrect details filled in by the users (signature mismatch or due date).
- The amount of the check was not included in the reconciliation.
- The check was issued to provide users, and bank account details to a third party.
Is Voiding of Check Safe in QB Desktop & Online?
Yes, voiding of checks is safe in QuickBooks Desktop and Online because a void check can be added to the memo field and these void checks can be re-entered. Whereas, deleting a check means removal from a recorded transaction from the QB accounting system. These deleted transactions can’t occur again and users have to re-enter a deleted check. Voiding of checks is preferred by the user over deleting because it ensures an accurate record of all financial transactions.
In the Void Bill Payment check the amount becomes zero but it keeps a record of the transaction in QuickBooks. If the users delete the bill payment check, then the transaction is removed from QuickBooks. It also reflects the bill(s) paid to return to unpaid condition.
How to Void a Check in QuickBooks Desktop?
There are some steps to void check in Quickbooks Desktop. To Void the check follow the steps that are shown below:
Steps to void Bill Payment check in QuickBooks Desktop
Step 1: Locate the Check Register
- From the home page.
- Click on the Banking menu.
- Select Check Register.
Step 2: Choose the Check to Void
- Choose a Bank Account.
- And, click on the company checking account.
- All check transactions will display.
- Now select the check to void.
- Click twice on the entry.
Step 3: Void Check
- Click the small drop-down below the Delete button on top of the check screen.
- Now select Void then click it and the amount becomes zero.
- In the memo field, VOID will appear.
- Now click the Save & Close button to void the check. After this step, there will be a message asking for recording the changes in QB.
- Click Yes to proceed.
Steps to Payroll Check in QuickBooks Desktop
In QB accounting software voiding a payroll check is more difficult than voiding normal checks. All payroll tax returns have been filed or recorded by the users. Users can also see the effect on the books and payroll records of organizations. A bookkeeper can create a new check and void the old check.
Step 1: Open the Check Register
For voiding checks, users have to navigate the check register.
Step 2: Search Payroll Check.
- In the check register, users can select the payroll check that is considered to be void.
- In the next step, Void the paycheck.
- Double-click on the entry of the paycheck.
- Note the number of the void check.
Step 3: Reprint the New Check
- Click on the Print menu above the window of payroll check.
- Now choose Check from the drop-down list.
- The QB tool will generate a new check number.
- Then verify the check number or change the number if required.
- Print a new check.
After all that, a new check number will be recorded in the check register and users can also cross-check that there is a new check number in QuickBooks accounting software.
Step 4: Allot the Previous Number to the New Check and Void it.
- Users can ensure that the old check is void or not in the check register. For this user can click on the last line of the register.
- Enter the old check number and click on it.
- The Memo field will appear with the message Void.
- Now click record to save the changes.
How to Void a Check in QuickBooks Online?
To know or find the best steps for accurate record-keeping follow the essential steps given below:
- To void a check in QuickBooks Online, make sure you have the latest version of QB Online.
- Click on the Accounting tab from the left-hand sidebar on the QBO homepage.
- Select the Charts of Accountants from the Accounting section.
- Click on the View Register.
- Now, find the check and select which you want to void.
- Click on the Edit option.
- Go to the bottom of the screen & hit on the More option.
- After that, choose the void and click on the Yes tab to complete it.
Conclusion
Users can void a check in QuickBooks Desktop and Online with an easy method, but voiding a check from an initial period or a payroll check may require guidance from a QuickBooks Online ProAdvisor or can get in touch with the QuickBooks Desktop support staff. Users can maintain accuracy in financial records, prevent errors, and ensure their bookkeeping transactions by understanding how to void a check in QB Desktop and Online.
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