QuickBooks is one of the most popular accounting software programs thousands of businesses use it every year. Many QuickBooks users don’t know about its different tools and features. If you are also one of them, then don’t worry; you are not alone. There is one such tool, which is the QuickBooks mileage tracker. The mileage tracker app is known as digital mileage because it records by categorizing and tracking the miles you drive for work. This app makes sure that your business logs are recorded in real time.
The app’s work is very straightforward, It automatically tracks the trips from the starting point to the ending point. To classify your drives, streamline accounting, and schedule digital logs, this is the foremost tool for use. In this article, we will provide you with all the information you need to know. So, let’s begin with setting up the process.
How To Set Up QuickBooks Mileage Tracker
Some of the steps you need to follow to set up the QuickBooks mileage tracker:
Adding Vehicle to QuickBooks
There is no limit to adding vehicles to your QuickBooks account. You need to pursue the following steps:
- First, you need to sign in to your QuickBooks Account.
- Select the Expenses Tab and click on the option Mileage.
- To add a trip, press the next button.
- Go to Manage Vehicle and then press Add Vehicle.
- Now, fill in the required details of your vehicle.
- From the tax info section, choose the option for how you want to record your mileage.
Permit Location Access on your device
You need to allow location access for auto-tracking to work. Here are some steps to follow.
- Activate your location access on the device that you using.
- Select the checkbox “Allow to all time”.
- Select “Allow” from the physical activity permission for a better tracking experience.
Activate Mileage Tracking App
Before proceeding, you must add your Vehicle information and change user permission. Afterward, you need to follow some steps.
- Go to the menu section and select the mileage option.
- Click on the auto-tracking button.
Tracking of business mileage
There is no hard and fast rule for tracking the miles. Follow the simple steps given below.
- You need to keep your QuickBooks Online mobile app open throughout the journey.
- It will automatically track your miles from the starting to the ending point.
Editing and Reviewing the Trip
To review the trip first you need to sign in to the QuickBooks mobile app, and then follow the steps.
- From the menu icon, go to expenses and select mileage.
- Press the tab of Unreviewed.
- Find and choose the trip you want to edit.
- Categorize your trip as per your choice.
- After making changes, save them.
Features of QuickBooks Mileage Tracker App
Some of the considerable Features are mentioned below-
1. Categorization of the trip: You can classify the trips as per your choice. Adding of trip that is not present in your record, is the most useful feature.
2. Track Mileage: The user can record the mileage by using the QuickBooks Self-employed or QuickBooks Desktop app.
3. Revenue and expenditure tracking: Users can track their income and expenses by merging bank and credit accounts with Qb Online.
4. Significance: It is important for monitoring your vehicle usage and tax deduction and helps in managing your expenses.
How to Fix QuickBooks Mileage Tracking Issues?
Here, you can see how to fix mileage tracking problems in the QuickBooks besides the QuickBooks Online mobile app. Below are the solutions to resolve the problems.
Solution 1: Turn on Auto Tracker
Make sure the auto-tracking setting is on in QuickBooks.
For iPhone/iPad:
- First, open the QuickBooks app.
- Click on the Menu icon.
- Now, click the “Every ” option.
- Choose “Your Miles”.
- Next, you can enable the “Auto-track your mileage” option.
- In the last, you can allow locations.
For Android Phone Users:
- Open the QuickBooks app.
- Tap on the Menu symbol.
- Click on “Your Miles”.
- Enable auto-tracking and permission to access your location.
Solution 2: Check Location Settings
Ensure that the location of your device is correct.
For iPhone/iPad:
- Open Settings on your device.
- Click on QuickBooks after scrolling down.
- Choose the location for Always.
- Turn on Cellular Data, Background App Refresh, and Motion & Fitness.
- Allow background location access by clicking on “Always Allow”.
For Android/ Tablet: Follow Google’s instructions for ensuring QuickBooks can run in the
background.
Solution 3: Avoid Using a Hotspot (Android Only)
If you are connected to a Wi-Fi hotspot while driving, it might interfere with tracking. Don’t use a hotspot while driving.
Solution 4: Check If Mileage Tracking Is On
Ensure that the app is still tracking your mileage.
For iPhone/iPad:
- Tap the Menu icon.
- Tap Settings.
- Tap “Your Miles” and then “Mileage Troubleshooting.”
- Ensure all settings have a green checkmark. If you notice an error, follow the on-screen instructions.
For Android/Tablet:
- Tap the Menu icon.
- Open Settings and select “Mileage Settings.”
Solution 5: Add QuickBooks to Your App Permissions List
Some apps might interfere with mileage tracking. Make sure QuickBooks is allowed to run freely in the background.
For iPhone/iPad: Add QuickBooks to the list of approved apps if third-party apps (like antivirus or battery savers) are blocking it.
For Android/Tablet:
- Open Settings.
- Tap Apps or Application Manager.
- Select QuickBooks and allow it to run in the background with unrestricted data usage.
Solution 6: Update the App
Ensure that you have an updated version of QuickBooks on your device.
For iPhone/iPad:
- Open the App Store.
- Click on your profile, then find QuickBooks under Available Updates.
- Tap Update.
For Android/Tablet:
- Open the Google Play Store.
- Tap on the profile icon, then go to “Manage devices & apps.”
- Find QuickBooks and tap Update.
Solution 7: Update Your Device
Ensure that your device is updated and you are using 15.8.2 or above operating system in your device.QuickBooks requires iOS 15.8.2 or later for optimal performance.
Solution 8: Fix Restrictions on iOS Devices
If you have restrictions enabled.
- Open Settings on your iOS device.
- Tap Screen Time, then Restrictions for Content & Privacy.
- Turn off restrictions.
Solution 9: Track Your Trips Carefully
- Open the QuickBooks app before you start your trip to ensure it tracks in the background.
- If your phone battery runs out, restart the app and sign in again.
- When you are moving very slowly in traffic, you might end up with several short trips logged by the application.
Subscription plans for the best Mileage Tracking App
Costing is categorized further based on the business need and as per user. Here are some plans listed below.
- For a single user, the cost will be $30/month, and that is the basic plan.
- If you take the essentials, the cost will be around $55 for three users.
- If you want a subscription for five users then the Plus plan will benefit you. It costs $85/month.
- If you run a company of 25 people, you must take an Advance Plan that costs $200/month.
Benefits of Using the Mile Tracker
Some of the pros of using the Free QuickBooks mileage tracker App are mentioned
- Complete Panacea: It integrates with other features of Quickbooks to give an ideal experience in managing accounting and expenses.
- Automatic tracking: The QuickBooks mileage tracker app uses tracking tools(GPS) to give a seamless experience to the employee. It starts tracking when employees hit the road.
- Detailed Report: It generates reports for tax purposes and reimbursement.
- Offline Tracking: If you are in an area where an internet connection is not supported or you may be lost signal then no need to panic, the best miles tracker app provides the feature to track offline.
Limitations of using Mileage Logger
Some of the cons of using the Miles Tracker App.
- Cost: Cost is the biggest drawback of the QuickBooks mileage tracker. Cost is high as compared to other apps.
- Not providing a Time-stamp: The mileage tracker does not provide a detailed time-stamp.
- Limited Features: Lacks route enhancement, time-tracking, and Commuter mileage.
- Not accessible: Tracking records can only be accessible by the admin. So, employees can’t be able to access it.
Conclusion
We wrap up by saying that the QuickBooks Mileage Tracker app(the app that tracks the miles) is an automated tool for tracking businesses to categorize and manage the records. It uses a tracking tool, which makes it a more useful app. This article will clear your doubts, but if you are stuck anywhere and if you want to learn more, you can visit the website, and you may contact their experts by the mentioned number.
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