The tech market is packed with multiple accounting software. If we talk about Inuit’s QuickBooks, is an excellent accounting software that provides features to its users. Its versions are divided into two parts. First is QuickBooks Enterprise Support (Accountant), which covers three editions. Second is QuickBooks Desktop Accountant which includes QuickBooks Desktop Premier, Desktop Pro, QuickBooks Desktop Mac Plus, and self-employed. When we use the word “Accountant”, Enterprises need to transfer the files and accounts of data to the accountant or a CPA for review. But what happens to the work at that time? Here Quickbooks Accountant copy comes into the light. https://quickbooktoolhub.com/quickbooks-desktop-mac-plus/
Here we will discuss accounts copy in the Quickbooks feature which is only available in the desktop version. This feature allows account professionals to change financial data for the specified period in company accounts without creating problems with the client’s ongoing work.
What is Quickbooks Accountant Copy?
Creating accountant’s copy quickbooks is a provision that Quickbooks offers to their business enterprises. This arrangement allows the transfer of bills and transactions to your accounting firm. All your important data will be shared with the CPA for review. Later a copy of these files will be sent back to you to continue your work.
If the firm makes some changes it will sent to the company file. So you can use quickbooks desktop accountant’s copy to make changes in the data while continuing work on it. Once the review process is done, all changes will be imported into the company file.
Sometimes, Company file backup is inaccessible due to file corruption, in that case, you need to open Quickbooks accountant copy. You need to convert the copy of the company’s accountant. QBW refers to the Quickbooks data file, before starting the work.
Desktop Pro QuickBooks Accountant Copy Features
It is a desktop’s key feature that authorizes clients to allot versions of their company files with their accounts. The Quickbooks account copy permits the accounts to create changes in the financial data of the period without intimidating the client’s work. QuickBooks account copy permits you to share data files with your accountant for cleaning up during work.
This works similarly to a backup and portable company file, the only difference is that you select the dividing date. You can continue to work in the file after the dividing date, once the certified public accountant (CPA) has done the work and sent it back to you, your uploads of the changes now include all of their modification and remain in the system.
You have the liberty to access dates. While the accountant is updating the account’s copy, you’ll also be able to see all dates, however you can’t put transactions before the dividing date.
Things to know before Creating the Accountant Copy of Quickbooks
Before learning how to create quickbooks accountant copy, Some key points you need to remember:
- Decide the dividing date in quickbooks before creating the Quickbooks accountant’s copy.
- All the adjustments made by the account in the company file need to be re-entered in the Quickbook Account Copy.
- Remember not to remove any adjustments done by an accountant that have been transferred.
- The transactions or entries can only entered after the diving date.
How to Create an Accountant’s Copy in Quickbooks
Step guides to create an account’s copy.
- Go to the Dashboard of the QuickBooks Desktop Pro.
- To create an account copy, go to the “File” menu.
- Then click on the account’s copy.
- After that select save file then next.
- Then select the dividing date, then do the next.
- Then click on continue.
How to Send a Quickbooks Accountant Copy
An accountant will start altering once they Receive the Quickbooks desktop Accountant’s copy. You need to transfer back into your company file via two methods:
Method 1.
- Open your Quickbook accountant copy with the extension .qba or .qbx.
- From the file menu, click Send the company file.
- Now choose the accountant’s copy.
- Click Convert accountant’s copy to the company file.
- A confirmation pop-up will be generated, Tap the button for confirmation.
- save the. QBW file at any location and rewrites their name.
- Press the Save button and then OK.
Method 2.
Ensures your accountant sends you a copy of Quickbooks accounts using the accountant file transfer service.
- Open the file and click on the accountant’s copy.
- Select Open and convert the transfer file.
- A summary of accountant copy quickbooks will be shown.
- Read it carefully, and after reviewing click Next.
- Locate the QBX file and hit the OK tab.
- A field of file password will be opened, Enter the password and OK tab.
- Save the file at any location at your convenience.
- Rewrite the file name and press the save button.
- For Syncing the account file with Quickbooks you need to update the file by pressing the OK tab.
- Read all the details and click OK.
How to remove Quickbooks Accountant Copy Restrictions?
Before following these steps, make sure to get permission from your accountant.
- From the Company file, Click on File Menu.
- Select the Accountant’s Copy.
- Click on the Remove Restriction Option.
- mark the checkbox if you are sure to delete the restrictions.
- Press the OK tab.
Conclusion
QuickBooks’s versions are good in their own way, however, some provide extra convenient features. So, while fulfilling your business needs choose, what is the requirement of your business and what suits your line of work.
In this blog post, we have given information on the account’s copy feature. This is a unique QB desktop feature. That provides convenience to the clients working and sharing files and also ensures flexibility in work. We hope you got a complete idea about the QuickBooks accountant copy feature, and how to use it.
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