QuickBooks is a business accounting software tool available in several industries. It provides many versions, such as QuickBooks Enterprise, QuickBooks Desktop Pro, and QuickBooks Premier. QB is a versatile tool that offers many features, and one of the major characteristics is that it allows users to print checks from the software. You can print checks from QuickBooks that help to pay employees and vendors by using single or multiple checks as their requirement. You might be wondering how to print checks from QuickBooks. In this blog, we describe two important methods to print checks with QuickBooks Desktop.
How to Print Checks from QuickBooks?
If you want to print checks from QuickBooks, follow the steps that are given below:
- Navigate to the Writee Checks window, click the Print icon, and select:
- Check: The reason for a check is to print one. You will be prompted to enter a printed cheque number when you choose this option.
- Batch: To print several checks you have chosen to print later in one batch. This will bring you to the Select Checks to Print window when you prefer it. After the checks you want to print have been selected, click OK.
- In the print checks window:
- Choose the printer name and type.
- Click on the Print button.
- In the Check Style box, select whether you want the check to print as a voucher, wallet, or standard.
- If your pre-printed checks already have the printing provider’s name and address printed on them, you will need to clear the box. Type in the company’s name and address.
Why Print Checks From QuickBooks Is Helpful?
QuickBooks has made the printed check process simple. Here are some benefits:
- You can save a check to print it later.
- You can print one check or multiple checks at the same time.
- You can print different types of checks.
The details of the check, including the name of the person or entity you are paying, are already filled in for you in QuickBooks. If you have entered a bill before, the amount will be filled the same. You can pay multiple bills with a single check.
Ways to Print Checks from QuickBooks Desktop After Bills are Received
The steps in which the QuickBooks Intuit checks can be printed on the desktop when the bills are received. These include the following:
Step 1: Set up your Printer for Printing Checks from QuickBooks
A printer must be set up properly on the QuickBooks desktop before printing checks. So you need to download and install QuickBooks Desktop in your system. There are several steps for setting up the printer:
- Under the file menu, a printer setup option is available. Please click on that option.
- After clicking on the printer setup option, go to the form name and select the check/paycheck option.
- After selecting check/paycheck, choose a voucher for styling the checks.
- Click on the align button and then adjust horizontal and vertical settings. After adjusting the settings, click OK.
- Click on the print sample button.
- After that, click on the align button again and print another sample for additional adjustments.
Now, a printer is set up properly which helps an individual to print checks from a QuickBooks desktop.
Step 2: Write Checks
- Click on the banking option in the main menu bar at the top of the dashboard.
- After that, go to write checks from the banking section and click on that option.
Step 3: Create a Check
The write checks window will be displayed on the QuickBooks desktop. An individual must provide the required information on the QB desktop to create checks. This information is as follows:
- An individual must select the bank account to check the deduction of the money.
- If a person wants to create a check, then he or she must select the Print Later box. After choosing this check box, a check number will get replaced on the check preview and the message ‘TO PRINT’ will be available on the window screen.
- The payee’s name should be entered by an individual, which completes his or her address information completely.
- A check number must be entered if a person is printing a check. A ‘TO PRINT ’ message is shown on the screen after selecting a Print Later box.
- A user must enter the date and mark on which date a check will be issued.
- After that, the amount should be entered by a person.
- Once you enter the amount, go to the address field which is automatically completed with the help of the Payee name.
- Go to the Memo field which provides additional information such as account number and purpose of the payment.
- The checks must be assigned to one or more than one QuickBooks account which shows how a person can enter a bill.
When you complete the process, click the Save button from the top of the write-check window. A person should not close the screen after clicking on the Save icon.
Step 4: Print Checks from QuickBooks
The checks on QuickBooks desktop are printed individually or a person can print multiple checks simultaneously. Click the print icon button at the top of the write checks window. Below we mentioned several steps to print checks from QuickBooks at a time:
Individual Checks:
- A check number must be entered in the printed check number field.
- After entering a check number, then select an appropriate style in the print checks window. The appropriate styles are Standard, Wallet, and Voucher.
- Now choose the correct name and click on the print button.
Multiple checks:
- Choose the bank accounts for the written checks.
- A person must mark the checks to be printed after clicking on the box next to the check.
- The check number must be entered from the first blank check inserted in the printer in the check number field. After that, click on the OK button.
Methods of Printing Checks from QuickBooks Desktop after the Bill is Already Entered
Several steps are available to print checks from QuickBooks when an individual’s bill is already in the check. These are the following:
Solution 1: Choose Pay Bills from the Menu Bar
Under the vendor’s menu bar, go to pay bills and click on the option available on Quickbooks desktop.
Solution 2: Choose the Bills you Wish to Pay
The list of bills present on the Quickbooks desktop is shown in the pay bills window. Click the check box on the left side of the bill name which you want to pay.
Solution 3: Create QuickBook Checks
Enter the required information to create or print checks on the Quickbooks desktop. This information is as follows:
- An individual must enter the payment date to create a check.
- Select the check option from the drop-down list of method options.
- A person can assign check numbers or select the ‘To be Printed’ option. A check number is to be assigned automatically after selecting the ‘To be Printed’ option.
- An individual must choose the checking accounts from the paid checks.
- After selecting the checking accounts, click on Pay Selected Bills to create the check.
Solution 4: Payment of More Bills
If users want to print checks from Quickbooks more than once they need to follow the below-mentioned steps.
- A payment summary window is shown on the QuickBooks desktop after clicking the Pay Selected Bills button.
- To pay additional bills Click on the Pay More bill tab and if you already print the checks click the Print Checks button.
- Once the checks get printed move forward by pressing the Done button.
Solution 5: Location of Unprinted Checks
A person can click the Print Checks button from the banking section to set up the location of unprinted checks.
Solution 6: Print Checks from QuickBooks
Follow these simple steps:
- The list of unprinted checks will be shown on the window after clicking the Print Checks button.
- Click the OK button after selecting the checks the individual wants to print.
- A number in the first check number field must match a number already queued in the printer.
- The final step is to select a check style, choose the name, and click the Print button.
How to Write a Check in QuickBooks Desktop?
Regular Check
QuickBooks Desktop uses regular checks to cover fixed assets, inventory and non-inventory part costs, servicing, additional fees, and any other tracked expenses. Here are steps that help you to write a check in QuickBooks Desktop:
- Bank Account: The bank account where the money will be collected.
- Ending Balance: The ending balance in the specified bank account as of the date of check writing.
- Pay to the Order: It is required to mention the payee, or the person for whom the check has been prepared.
- Number: The number is given according to the check number selection you make in QuickBooks.
- Date: Use the issue date of the check.
- Amount: Ensure that it is in US dollars. The amount will automatically be displayed in words under the Pay to the Order area.
- Address: The address of the payee is automatically filled when the payee name has been configured.
- Memo: You can leave this section blank despite it being generally employed as an informal note for extra information such as account information, purpose of payment, and duration.
- Pay online or print later: In case you plan to pay online or in case you need to print the check later, check the Print Later or Pay Online options.
- Bills or Purchases tab:
- Use the Expense tab to post shipping fees, commitments (e.g., payments on loans or obligations), and other expenses not related to any QuickBooks transaction.
- Use the Item tab to choose the right item from the drop-down menu.
- Choose Save & Close.
Order Check
- A bill payment check is created when you choose the Pay Bills option within QuickBooks Desktop.
- Drafts made to settle your revenue tax checks.
- Payrolls are cheques given to the employees as part of their revenue or income.
- Payroll liabilities checks: These are checks that you write out to pay for any unpaid sums that your business owes due to payroll processing, like payroll taxes you withheld from employees. These would be items like health insurance, union dues, 401(k) contributions, and child support garnishments.
How to Void and Delete Checks in QuickBooks Desktop?
Follow the steps for voiding and deleting checks in QuickBooks Desktop:
Void a Wrriten Check
- Go to the Banking menu and click on Use Register.
- From the drop-down, select the account that you utilized to write the check.
- From the Bank Register, the check is selected.
- From the QuickBooks Edit menu, choose Void Check.
- Click the Record button.
Void a Blank Check
- The check will be written out for $0.00.
- Type in the payee name and select an account in the Expenses area.
- Go to the Edit menu and choose Void Check.
Delete a Check
- Click on the Banking menu and choose Use Register.
- From the drop-down option, select the account on which you wrote the check.
- In the Bank Register, the check is selected.
- Click on the QuickBooks Edit menu and choose Delete Check.
- Click the Record button.
Guide to Memorize Checks in QuickBooks Desktop
Setting up an Automatic Recurring Payment to a Vendor
By setting up an automatic recurring payment (check) in QuickBooks, you can save time.
- Find or create the check if the check is in your control. And the amount you have already created on check.
- From Register, use Ctrl+R after selecting Banking, select the desired account, and then double-click the check to memorize it.
- From Check Details Report, in the report select banking, then sort the supplier by name, locate it, and double-click on it.
- From the vendor, choose vendor from vendor centre, navigate Transaction tab and select.
- In case you have not created the check yet so click on banking, then press ctrl+w, complete the check, and save it.
Setting Up a Recurring Check (Memory) in QuickBooks
- Open the Check window (or press Ctrl+M).
- Click Memorize and select Reminder.
- Set frequency (monthly, weekly, etc.).
- Choose the Next Date for the payment.
- Enter how many payments are under Number Remaining.
- Set Days in Advance, 0 for same day.
- Click OK to save memory.
- Uncheck Print Later if check auto-pay.
- Change the check number to Auto Payment.
- Click Save & Close.
Steps to Print the Check Register in QuickBooks
- Click the Edit menu and select Use Register.
- Select the account you want from the drop-down menu, then click OK.
- Click on the Print icon at the top of the register.
- Select the date range you want to print.
- If you want to print the split details, check the Print splits detail box.
- Click OK, then click Print.
Conclusion
This blog describes the two methods of printing checks in QuickBooks Desktop. This type of software has several features that allow users to print checks from QuickBooks Desktop. It can print one check or multiple checks at the same time. A person prints checks to keep his or her financial records for future purposes.
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