
Quickbooks is a business accounting software tool available in several industries. It provides many versions such as Quickbooks Enterprise, Quickbooks Desktop Pro, and Quickbooks Premier 2020. Qb is a versatile tool that offers many features and one of the major characteristics is that it allows users to print checks from the software. You can print checks from Quickbooks that help to pay employees and vendors by using single or multiple checks as their requirement. You might be wondering how to print checks in quickbooks. No need to worry in this blog, we describe two important methods to print checks with Quickbooks Desktop.
Ways to Print Checks from Quickbooks Desktop AfterBills are Received
The steps in which the Quickbooks Intuit checks can be printed on the desktop when the bills are received. These include the following:
Step1: Setup your Printer for Printing Checks from QuickBooks
A printer must be set up properly on the QuickBooks desktop before printing checks. So you need to download and install Quickbooks Desktop in your system. There are several steps for setting up the printer:
- Under the file menu, a printer setup option is available. Please click on that option.
- After clicking on the printer setup option, go to the form name and select the check/paycheck option.
- After selecting check/paycheck, choose a voucher for styling the checks.
- Click on the align button and then adjust horizontal and vertical settings. After adjusting the settings, click OK.
- Click on the print sample button.
- After that, click on the align button again and print another sample for additional adjustments.
Now, a printer is set up properly which helps an individual to print checks from a Quickbooks desktop.
Step 2: Write checks
Click on the banking option in the main menu bar at the top of the dashboard. After that, go to write checks from the banking section and click on that option.
Step 3: Create a check
The write checks window will be displayed on the Quickbooks desktop. An individual must provide the required information on the QB desktop to create checks. This information is as follows:
- An individual must select the bank account to check the deduction of the money.
- If a person wants to create a check, then he or she must select the Print Later box. After choosing this check box, a check number will get replaced on the check preview and the message ‘TO PRINT’ will be available on the window screen.
- The payee’s name should be entered by an individual, which completes his or her address information completely.
- A check number must be entered if a person is printing a check. A ‘TO PRINT ’ message is shown on the screen after selecting a Print Later box.
- A user must enter the date and mark on which date a check will be issued.
- After that, the amount should be entered by a person.
- Once you enter the amount, go to the address field which is automatically completed with the help of the Payee name.
- Go to the Memo field which provides additional information such as account number and purpose of the payment.
- The checks must be assigned to one or more than one QuickBooks account which shows how a person can enter a bill.
When you complete the process, click the Save button from the top of the write-check window. A person should not close the screen after clicking on the Save icon.
Step 4: Print checks from Quickbooks
The checks on Quickbooks desktop are printed individually or a person can print multiple checks simultaneously. Click the print icon button at the top of the write checks window. Below we mentioned several steps to print checks from Quickbooks at a time:
- A check number must be entered in the printed check number field.
- After entering a check number, then select an appropriate style in the print checks window. The appropriate styles are Standard, Wallet, and Voucher.
- Now choose the correct name and click on the print button.
If a person wants to print multiple checks at a time then he or she may follow some steps:
- Choose the bank accounts for the written checks.
- A person must mark the checks to be printed after clicking on the box next to the check.
- The check number must be entered from the first blank check inserted in the printer in the check number field. After that, click on the OK button.
Methods of Printing Checks from Quickbooks Desktop after the Bill is Already Entered
Several steps are available to print checks from QuickBooks when an individual’s bill is already in the check. These are the following:
Solution1. Choose Pay Bills from the menu bar
Under the vendor’s menu bar, go to pay bills and click on the option available on Quickbooks desktop.
Solution 2. Choose the bills you wish to pay
The list of bills present on the Quickbooks desktop is shown in the pay bills window. Click the check box on the left side of the bill name which you want to pay.
Solution 3. Create Quickbook checks
Enter the required information to create or print checks on the Quickbooks desktop. This information is as follows:
- An individual must enter the payment date to create a check.
- Select the check option from the drop-down list of method options.
- A person can assign check numbers or select the ‘To be Printed’ option. A check number is to be assigned automatically after selecting the ‘To be Printed’ option.
- An individual must choose the checking accounts from the paid checks.
- After selecting the checking accounts, click on Pay Selected Bills to create the check.
Solution 4. Payment of more bills
If users want to print checks from Quickbooks more than once they need to follow the below-mentioned steps.
- A payment summary window is shown on the QuickBooks desktop after clicking the Pay Selected Bills button.
- To pay additional bills Click on the Pay More bill tab and if you already print the checks click the Print Checks button.
- Once the checks get printed move forward by pressing the Done button.
Solution 5. Location of unprinted checks
A person can click the Print Checks button from the banking section to set up the location of unprinted checks.
Solution 6. Print checks from Quickbooks
Follow the simple steps:
- The list of unprinted checks will be shown on the window after clicking the Print Checks button.
- Click the OK button after selecting the checks the individual wants to print.
- A number in the first check number field must match a number already queued in the printer.
- The final step is to select a check style, choose the name, and click the Print button.
Conclusion
This blog describes the two methods of printing checks in QuickBooks desktop. This type of software has several features that allow users to print checks from Quickbooks Desktop. It can print one check or multiple checks at the same time. A person is printing checks to keep his or her financial records for future purposes.
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