To protect the company’s important information, you have to change password in QuickBooks. The company stores important documents like financial data, private data, tax Preparation and other documents. Mainly, QuickBooks is the best accounting software for small business. What would happen if you saw someone trying to log in to your account without your permission? As a company owner, you should change password in QuickBooks to save the company from great loss. In this blog, we will tell you how you can change password in QuickBooks easily, the benefits, problems faced and how to solve the problems that are faced.
What is QuickBooks Password?
QuickBooks Password is the security key to access the file that is present in the QuickBooks software, which contains very important and private data. It helps to lock the company’s important data, which can only be used by the manager of the company. Because of that owner should change password in QuickBooks after every particular period.
QuickBooks is a powerful software tool that helps small and big Company to solve their Company problem. QuickBooks can help you solve company problems related to installation, setup, troubleshooting and other important issues related to the Company. QuickBooks helps for a proper view of financial use in the company. QuickBooks is mainly famous for its accounting property.
Types of QuickBooks Password
To save the important data of both small and large companies, use a different type of password. If you think someone else can access your file without your permission then you can change password in QuickBooks for the protection of data. To save the company’s important data, such as money used bills, customer details, work done data, market experience data and tax reports. There are different types of QuickBooks passwords, like.
- User Account Password: This password is mainly given to the user to see some details using the device.
- Company File Password: The company can lock its important files or data using this password.
- Online Service Password: Helps in giving security to the company’s digital information.
Fact While Change Password in QuickBooks
If you are thinking that your ID has been hacked or someone knows your password, then you have to change your password in QuickBooks. But remember some important things while doing this process.
- Should not contain any spaces between the password.
- Both letters and numbers should be present in the Password.
- Easy to remember.
- Always keep your QuickBooks license number with you.
- Try to remember the password to prevent it from being lost.
- Never keep personal data as a password.
- Never use the old password.
- Never tell your password to anyone.
Benefits of Change Password in QuickBooks
Both small and large company needs to change password in QuickBooks after a particular period for the safety of the company. Now you will know what the benefits are of doing this.
- Security of Information: If you change your password, it will be difficult for an unauthorized person to log in again to steal data.
- During Update: When you are updating the system to its new version, the older data may be deleted.
- Removing Old Employee: When a person leaves the company needs to be changed the password to prevent their authorization to the company file.
- Hacking: If you change your password in a period, it will help the company from getting hacked and leaking details.
How to Change Password in QuickBooks?
After knowing the importance of change password in QuickBooks, you don’t know how to change Here is the complete procedure:
- Sign in to your Account: First, sign in to your QuickBooks account using your ID and Password.
- Click on Company: Move to the menu bar, where you find the Company option. Click on it.
- My Company Option: After entering the Company option there you find My Company option, which contains the settings option and other tools.
- Password Option: Search for the Password option there and click on it.
- Current Password Option: After selecting the password option, click on Current password and enter the current password of the software.
- Set New Password: Click for new password, enter the new password that is not easily known to anyone.
- Confirmation: Before pressing the confirmation button, recheck the password and press OK.
Problems Faced During the Change Password in QuickBooks
During the process of change password in QuickBooks in both small and large companies face some common issues that are.
- Sometimes it will not take the current password.
- The email that is used for login doesn’t work.
- Due to a network problem, the page will not open.
- Reset mail is not coming.
- The new password that is used to log in is not working.
The error can be reduced by properly checking whether the new password fulfills the requirements of the demand of password demand or not. Have a proper internet connection to prevent the error that is faced during the process. Make your password that can be easily remembered.
Frequently Asked Question(FAQs)
In how many days should the password change be done?
As the owner of the company, you should Change Password in QuickBooks every 90 days to protect the application from being hacked and the leaking of company important details.
Why need a password in QuickBooks?
Every small and large company should change password in the QuickBooks of their company to protect their company from the loss of important or secret data.
Conclusion
For both small and large companies, change password in QuickBooks is very necessary to protect and save the data from being leaked. You can follow the above-mentioned simple steps to change the password and protect the company from facing any kind of loss, like data, trust, secret code and others. If you are still facing any problem, you can contact the QuickBooks Support team.
